A useful equipment review begins with a recognizable item, not just a total number of boards. The school needs to reconcile what the records say with what is actually in the rack.
Compare the inventory list with the equipment on site
Identify each item, its recorded location and condition. Resolve missing identifiers and obvious duplicates before comparing usage. Ask staff to confirm moved or unavailable equipment; a recorded location is not live GPS tracking.
Use the existing history as evidence, while noting gaps. An item with few recorded hours might have been underused, awaiting repair or simply missing from reports. Inventory Intelligence is available, but it cannot reconstruct undocumented activity.
Decide what to do with each item that needs attention
- Keep equipment that matches expected demand and passes the school's physical checks.
- Review repair needs with the responsible person before returning an item to service.
- Consider relocation when another station needs the item, after checking future assignments.
- Consider sale or retirement when it can leave the fleet without undermining delivery.
These are staff decisions. The software does not certify safety, calculate a guaranteed resale value or automatically choose the replacement date.
Link the sales listing to the correct physical item
If an item is suitable for resale, prepare a shop listing with current photos and an accurate condition description. Check that the inventory link identifies the right physical equipment and that its rental or course status is maintained.
A former guest's interest can be useful context. Personal use still requires a specific record and outreach needs an appropriate basis. A group allocation alone does not prove the guest used that item.
For the full sales preparation, read the used-equipment guide. For ongoing records, see Inventory Intelligence.
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