Rentals & Equipment
Plan rentals, assign individual items and track handovers and returns, all linked to the original booking.
At a glance
Keep the booking, assigned item, rental status and price together. The rental board gives the desk a shared view of what is out and what is due next.
Maintain items, individual units, condition and location in Inventory & Stock. Rental manages their temporary use. Sell your own products through Shop & E-Commerce.
The Rental Board groups rentals by status, with guests, planned times and assigned equipment. Late-start indicators highlight planned rentals whose start time has passed. Online reservations and walk-in rentals use the same system.
Link the rental to actual boards, kites or wetsuits in your inventory. Item identifiers and expandable bundles make the assigned equipment traceable. Review availability before handing it over.
After assigning an item, you can optionally choose a file from your device, take a photo or record a video. The evidence is linked to that specific item in the rental.
The equipment report shows the pre-rental photos and videos again. Record the condition, choose a storage location and add a comment if needed. This keeps the return linked to the item that was handed over.
The booking retains each item’s actual issue and return times, usage duration, recorded condition and storage location. You can see when individual pieces of equipment were returned earlier than the rest.
Missing condition or storage-location entries are marked as incomplete, so the team can see which information is still missing.
Return and payment have separate statuses. “Done” or “Completed” indicates that the rental has finished. Whether the booking is paid is shown separately in its payment summary.
Use hourly, half-day, full-day, multi-day and equipment-package prices. Seasonal and location settings apply where configured; Pricing Modes let products share a price table.
Guests can book rentals and lessons in the same checkout. Rental records and equipment assignments connect to operational planning; the rental board remains the place to manage the rental itself.
Inventory Intelligence shows recorded usage, condition and location. When equipment is ready for resale, link it to a product in the shop.
It indicates that the planned start time has passed while the rental is still planned. It does not trigger automatic extensions, overdue charges or refundable equipment deposits. Discuss those requirements before setup; a checkout part-payment is not an equipment security deposit.
Equipment data can be imported by CSV. During guided setup, we agree how to organize items, set prices and record condition at handover and return.
We’ll walk through a typical day at your school and discuss the features, setup and costs that matter to you.
We map your real school day first, then show only where TIDEFORCE actually fits.
