Payments & Invoicing
Core capabilityWhen the booking and the payment already hold the data, you create the invoice from them
Operational effectretyping it into a separate finance tool.
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Most schools keep the booking in one place, the payment in another and the invoice in a third — then spend the evening copying numbers between them. TIDEFORCE keeps the three connected. The booking carries the customer, the activity, the price and the VAT; the payment records what was actually paid; and the invoice is built from that same data instead of being retyped into a separate finance tool. The result is less double entry and fewer mismatches between what was sold, what was paid and what was billed.
What it does
Payments tied to the bookingPayments are captured against the bookingthe money and the order it belongs to stay linkedRead moreRead less→
Payments are captured against the booking, so the money and the order it belongs to stay linked. The Recommended full-platform model uses transaction-based pricing with no mandatory monthly platform fee; complete commercial and payment terms are confirmed with your school before go-live.
Invoices created from a booking or paymentYou create an invoice directly from a booking or a paymentthe customer, line items and amounts already filled in from the connected dataRead moreRead less→
You create an invoice directly from a booking or a payment, with the customer, line items and amounts already filled in from the connected data. It's an invoicing workflow built on the records you already have — not a blank form in a disconnected accounting app.
Multi-rate VATDifferent activities and add-ons can carry different VAT rates, and the invoice reflects them per lineBecause the rate travels with the item from the moment it's sold, the invoice shows the correct breakdown without you setting it by hand each time.Read moreRead less→
Different activities and add-ons can carry different VAT rates, and the invoice reflects them per line. Because the rate travels with the item from the moment it's sold, the invoice shows the correct breakdown without you setting it by hand each time.
Gapless invoice numbersConfirmed invoices receive sequential, gapless numbersthe running sequence stays clean and easy to follow in your records.Read moreRead less→
Confirmed invoices receive sequential, gapless numbers, so the running sequence stays clean and easy to follow in your records.
VouchersSell and redeem vouchers as part of the same payment flowgift and prepaid value lives in the same connected system as the rest of your sales.Read moreRead less→
Sell and redeem vouchers as part of the same payment flow, so gift and prepaid value lives in the same connected system as the rest of your sales.
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Why connected data matters
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When invoicing lives in a separate tool, every booking has to be re-entered, and every edit — a changed date, a cancelled add-on, a different VAT rate — has to be made twice. That's where mismatches creep in. Keeping the invoice attached to the booking and payment means the figure you bill is the figure that was sold and paid, drawn from one source rather than reconciled across three.
Frequently asked questions
01Does TIDEFORCE automatically generate an invoice when a customer pays?
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No. Invoices do not auto-generate on payment. You create the invoice from the booking or payment and confirm each one yourself. TIDEFORCE supports structured invoicing workflows, but the confirmation step is always manual.
02Will TIDEFORCE email a legal invoice to my customer?
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No. TIDEFORCE does not automatically email legal invoices. The invoicing workflow keeps your booking, payment and invoice data connected, but it is not an emailed-legal-invoice service and is not a legal-compliance guarantee — check your local requirements with your own advisor.
03How does VAT work across different activities?
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Each item can carry its own VAT rate, and that rate travels with the line from sale to invoice. The invoice then shows the multi-rate breakdown per line, so a course, a rental and an add-on at different rates appear correctly without manual setup each time.
04Are invoice numbers sequential?
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Yes. Confirmed invoices receive gapless, sequential numbers so the running sequence stays clean and easy to follow in your records.
05Do I still need a separate finance tool?
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Payments, invoicing from a booking or payment, multi-rate VAT, gapless numbering and vouchers all live in TIDEFORCE, with the data connected to the booking. Whether that fully replaces your accounting setup depends on your own bookkeeping and legal requirements — TIDEFORCE keeps the data connected but is not a compliance guarantee.
06How does payment pricing work?
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The Recommended full-platform model is transaction-based, with no mandatory monthly platform fee. Complete commercial and payment terms are confirmed with your school before go-live. Hosting is on Google Cloud in the EU, and current privacy and processing details are available from TIDEFORCE. Your customer and sales data stay yours.
07Which payment provider does TIDEFORCE work with?
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For supported school setups, TIDEFORCE works with Stripe on the payment infrastructure. Availability, payment methods and commercial terms depend on country and account and are confirmed before go-live.
See how TIDEFORCE fits your school
In a short demo, we'll map your direct sales, customer journey, operations, team, inventory and business insight.
We map your real school day first, then show only where TIDEFORCE actually fits.