At a glance
- Individual partner access
- Company and billing details at setup
- Monthly consolidated invoicing
Your partners book for their guests. Your team works with those bookings directly in daily operations. From the first company details to invoicing, the partner, participants and booked services stay connected.
This page focuses on referred bookings and working with your partners. For the customer’s purchase process, explore Booking & Checkout.
Set up partner access and terms
Create an individual provider account for a tour operator, hotel or other booking partner. Set their agreed locations and discounts. The provider role and approved products determine what the partner can work with.
Partner management brings accounts, contacts and agreed terms together.
Guide partners through their first sign-in
New partners complete a guided setup: after an introduction, they add their company profile, enter billing and contact details, then confirm the available locations and agreed terms.
The company name, address and billing email are maintained in one place. A separate main contact and notification preferences help booking updates and invoices reach the right people.
Manage bookings in a dedicated partner area
Partners create bookings for their guests through their own account, using your school’s available products and capacity. Their overview groups bookings and billing amounts by service month and location.
The booking hub keeps participants, products, dates and status together. Booking details show the agreed discount and outstanding amount: in this example, two sessions priced at €290 come to €246.50 after a 15% partner discount.
Bring bookings into a monthly invoice
Combine eligible partner bookings into a consolidated invoice for each location and service month. The month in which the booked service ends determines the billing period. Automate invoice runs for selected partners with a fixed day of the month and eligible booking statuses.
In the example, two confirmed bookings produce three invoice items totalling €705.50. The rental draft remains outside the invoice. Review the recipient, services, discounts and amounts in Invoice Studio before saving or sending the invoice.
See Payments & Invoicing for the next steps with payment links and the handover to accounting.
Frequently asked questions
01Who is partner access for?
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Tour operators, travel companies, hotels and other agreed booking partners that book your school’s services for their guests. You decide which partners you work with.
02What does the partner set up?
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At first sign-in, the partner adds a company profile, billing address, billing email and main contact. They then confirm the locations and terms configured by the school.
03Which bookings enter a consolidated invoice?
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The invoice run selects eligible bookings using the configured status rules. It groups them by the month the service ends and by location. Drafts are excluded in the example shown.
04What happens after an automatic invoice run?
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Automatic runs create the partner invoice. The document is currently generated afterwards in Invoice Studio for PDF delivery with BCC. Partners can see their own invoices and payment status in their account.
See how TIDEFORCE fits your school
We’ll walk through a typical day at your school and discuss the features, setup and costs that matter to you.
We map your real school day first, then show only where TIDEFORCE actually fits.