Focus on team availability
Switch to the team view to see who is scheduled over the coming weeks. Filters for instructors, office staff and trainees help you focus on the roles you need.
Quick scan
- Day, week and month views
- Team, course bookings and events together
- Spot available and overbooked slots
New guests arrive at the weekend, an instructor has a day off and the morning lessons are nearly full. The calendar shows these details in context so you can adjust your planning.
The calendar is your team’s planning view. Customers see their personal day plan with relevant sessions and information through their customer access. Learn more in Customer Experience & App.
A monthly overview of your team, courses and events.
See course bookings in context
The booking view shows individual courses and multi-day bookings as connected periods. Filter by offer type and activity, such as lessons, kite or wingfoil. Capacity indicators stay visible for each day.
Follow planned events and their status
The event view shows camps, retreats and other events across their scheduled dates. See which events are planned, which have instructors assigned and which already have reports.
Coordinate the week with your whole team.
Bring availability and bookings together
The weekly view places team availability alongside upcoming bookings. Multi-day entries span the relevant weekdays, while days off remain visible for staffing decisions.
Review capacity for each time slot
Each day’s time slots show booked places against capacity. Overbooked slots are highlighted even when the total for the day still appears unremarkable.
Go straight to the details of your day.
See the team available today
The daily view shows planned attendance, active team members and days off. Role and activity filters help you narrow the plan to the work ahead.
Open bookings by time slot
Bookings with times are grouped by slot. Select a booking to see its status, participant, period and booked dates in the detail panel. Open the full details to continue working on the associated booking.
Plan availability around your school.
Set attendance, roles and activities
Choose the period a team member is scheduled for, along with their role and activities. Account for days off and absences. Open existing entries to make changes.
Continue in your other modules
Organise specific sessions and groups in the Whiteboard. The Events module connects offers, slots and instructor assignments. For individual equipment availability by the hour, use the Resource Planner; for rooms and pitches, use the Accommodation Scheduler.
Frequently asked questions
01Can I switch between team, bookings and events?
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Yes. Switch between team, bookings and events in the calendar. Additional filters help you focus on roles, offer types and individual activities.
02Does planned availability count as recorded working time?
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Planned availability supports your operations. Actual working hours and breaks are recorded in the separate Time Tracking module.
03Does the calendar prevent every overbooking?
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The calendar shows booking load and exceeded capacity limits. Booking rules and the available office actions determine which bookings can be made.
Next step
Plan next week with the full picture.
We will show you how team availability, bookings and capacity come together in your school’s calendar.
We map your real school day first, then show only where TIDEFORCE actually fits.