Day 9: Check courses, staff and equipment before the shift

Start with the same plan

First define the date, location and shift. Open the version the team should actually use. One person leads the discussion and records unresolved items. If the team is unsure which version is current, settle that before comparing assignments.

The daily-plan overview explains the connection between bookings and school operations. Today you will check the specific next shift.

Ten minutes in a clear order

Minutes 0 to 2: Groups and times. Review upcoming groups, start times, meeting points and relevant changes. Identify each group clearly without putting unnecessary private guest information on an openly displayed list.

Minutes 2 to 5: Instructors and equipment. Compare assignments with what each course needs. Where is confirmation missing? Where is the same equipment expected at the same time? Describe each discrepancy precisely. “Check equipment” says less than “Confirm board availability for the 10 a.m. course”.

Minutes 5 to 8: Assign tasks. Name a person for every unresolved question. Decide when the answer is needed and who should receive it. The deadline comes before the decision that depends on it; it is not automatically the course start time.

Minutes 8 to 10: Agree on the follow-up. Read back the unresolved items, responsible people and deadlines. Agree where each outcome will be recorded and who will review the list before the start. Accepting a task does not mean completing it.

A worked example

Fictional example: A course starts at 10 a.m. At the 9:15 a.m. briefing, availability of the planned equipment has not yet been confirmed. The assigned instructor is already listed in the plan.

The shift lead agrees: “Mara will confirm the required quantity of equipment by 9:30 a.m. and report the outcome in the shared plan.” At 9:30 a.m., the shift lead checks that same entry. If confirmation is missing or the equipment is insufficient, the person responsible for that decision determines the next step and informs those affected.

The entry distinguishes the unresolved question, the accepted task and the confirmed answer. It does not replace an equipment inspection or other requirements for starting the course. Your school's established procedures still apply.

Review the same list before the start

At the agreed time, go through the list again. Mark confirmed results and leave unresolved items visibly open. If the plan needs to change, record who will update it and who will inform the people affected. The article on what happens after booking explains these handovers.

Keep the record with its date and shift. Start a new entry for the next shift instead of silently overwriting the previous list.

A worksheet for your shift

The guide “Coordinate shift starts and plan changes” contains two printable pages in German. The first has space for courses, instructors, equipment and unresolved tasks; the second supports communicating a plan change. The complete worksheet fields are provided in the PDF.

You can request the guide through the email form in this article. Today's result is a completed shift-start list with responsible people and deadlines. You can use it with your existing records, including without TIDEFORCE.