For multi-day camps
Use caseTIDEFORCE sells a whole camp
Operational effectlessons, accommodation, camping and add-ons
Read context →
TIDEFORCE is the Commerce & Operations Platform for Outdoor Sports Schools, and a multi-day camp is exactly the kind of thing it was built to run. A camp is not one slot — it is a week of sessions, a place to stay, gear, add-ons and a group of participants who all have to end up in the right place every morning. You sell a multi-day camp as a single cart type in one checkout, with accommodation, camping and add-ons sold alongside it, then plan the camp days on the real-time whiteboard — so you stop running it out of a spreadsheet and a group chat.
It is one connected system, not a booking tool bolted to a planner. The camp a participant books online and the days you plan on the board are the same record on one data layer — so the lessons, the accommodation line, the instructor, the group and the invoice are all connected, instead of five tools you reconcile by hand.
What it does
Sell a multi-day camp in one checkout
Camps are one of the cart types in the 12-type checkouta participant books the whole camp in a single cartRead moreRead less→
Camps are one of the cart types in the 12-type checkout, so a participant books the whole camp in a single cart rather than across separate forms. They can add what the camp needs — a rental, a locker, a shuttle, add-ons — in the same transaction and pay once, and it all arrives in your system as one connected booking.
Accommodation and camping sold alongside the camp
Most camps include somewhere to stayAccommodation and camping are their own cart typesRead moreRead less→
Most camps include somewhere to stay. Accommodation and camping are their own cart types, so a participant can book a bed or a pitch in the same checkout as the camp itself. To be clear about what this is: accommodation is a sellable cart line that lives with the booking — it is not a property-management system, and TIDEFORCE does not do bunk or room assignment.
Plan every camp day on the real-time board
Once a camp is booked, the days have to actually runThe real-time whiteboard and timetable is where you lay out each camp dayRead moreRead less→
Once a camp is booked, the days have to actually run. The real-time whiteboard and timetable is where you lay out each camp day — sessions and slots across the timetable, dragged around when the plan changes — and everyone working the camp sees the same board update at once. Wind and conditions are entered by your team, so you keep control of the call; TIDEFORCE keeps the plan straight, it does not make the decision for you.
Instructors and groups across the week
You assign the right instructor to each session and groupIf you have to reallocate mid-campRead moreRead less→
You assign the right instructor to each session and group, respecting the ratios your activity needs, and split participants into the right groups by language, level, age and skill with manual drag-and-drop. If you have to reallocate mid-camp — someone is out, a group splits, a level changes — you move it on the board and the team sees it immediately. Grouping is hands-on by design today; automatic student and instructor matching is on the roadmap, not something the product does for you yet.
Participant data, reminders and check-in
You collect participant data on the booking and send confirmations and reminders so the people coming to your camp know what they need toWhen participants arrive, your team checks them in against the sessionRead moreRead less→
You collect participant data on the booking and send confirmations and reminders so the people coming to your camp know what they need to. When participants arrive, your team checks them in against the session, so you can see who is present before you head out. A QR ticket with one-tap check-in and passwordless guest access are (rolling out) — the direction we're shipping toward, not something to rely on yet.
Payments and invoicing on the same record
Payments are handled in the checkout, and invoices are created directly from a booking or a paymentthe data already connected and multi-rate VAT supportedRead moreRead less→
Payments are handled in the checkout, and invoices are created directly from a booking or a payment, with the data already connected and multi-rate VAT supported. You confirm each invoice before it goes out, so the numbers stay under your control rather than being generated blindly — and the invoice belongs to the same camp record as the lessons, the accommodation line and the group.
Read status →
The recap
Read details →
| The camp reality | How TIDEFORCE handles it |
|---|---|
| A camp is a week, not a slot | Sell a multi-day camp as one cart type in the 12-type checkout, with add-ons |
| Participants need somewhere to stay | Accommodation and camping sold alongside the camp as cart types (a sellable line, not room assignment) |
| Every camp day has to be planned | Real-time whiteboard and timetable — lay out the day, drag it, everyone sees the update at once |
| The right coach on the right group | Instructor allocation per session; manual grouping by language, level, age and skill |
| Knowing who showed up | Check-in against the session; QR one-tap check-in and passwordless guest access rolling out |
| One participant, one record | Booking, accommodation line, group, instructor and invoice are the same connected data |
Pricing is a take-rate of 6.9% per processed transaction, payment fees included, with no setup or monthly fee. You can import your customers and material yourself by CSV, or we'll do a full migration from your previous system with you. Hosting is in the EU on Google Cloud, GDPR-compliant, and your data stays yours. You can go live with your core camp offer fast, with guided onboarding.
Frequently asked questions
01Can a participant book a multi-day camp with accommodation in one go?
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Yes. A multi-day camp is one of the cart types in the 12-type checkout, and accommodation and camping are their own cart types, so a participant can book the camp, a bed or a pitch and add-ons in a single cart and pay once. It arrives as one connected booking.
02How do I plan the camp days instead of using a spreadsheet?
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You lay out each camp day on the real-time whiteboard and timetable — sessions and slots you can drag around as the plan changes — and everyone working the camp sees the same board update at once. Wind and conditions are entered by your team, so you keep control of the call.
03Can I assign instructors and group participants across the week?
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Yes. You assign an instructor to each session and group respecting your ratios, and split participants by language, level, age and skill with manual drag-and-drop. Grouping is hands-on by design — automatic student and instructor matching is on the roadmap, not in the product today.
04Does TIDEFORCE assign bunks or rooms and manage dietary needs?
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No. Accommodation is a sellable cart line that lives with the booking, not a property-management system. TIDEFORCE does not do bunk or room assignment, dietary or allergy management, or a parent portal today.
05How do participants check in?
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Your team collects participant data on the booking, sends confirmations and reminders, and checks people in against the session when they arrive. A QR ticket with one-tap check-in and passwordless guest access are rolling out, not available today.
06What does it cost, and how does invoicing work?
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A take-rate of 6.9% per processed transaction, payment fees included, with no setup or monthly fee. Invoices are created directly from a booking or a payment with multi-rate VAT, and you confirm each invoice before it goes out. Hosting is in the EU on Google Cloud and GDPR-compliant.
See how TIDEFORCE fits your school
In a short demo, we'll walk through your real workflows: services, booking, planning, team, guests, inventory, guidebook and shop.
We map your real school day first, then show only where TIDEFORCE actually fits.